Recorder Services

Overview

Recorder Services

The County Clerk-Recorder maintains the official archive of legally recordable transactions or events. Legally recordable transactions include:

  • Deeds and maps relating to real property sales;
  • Commercial financing statements;
  • Mechanic’s liens;
  • and many other document types.
Overview

How to Record a Document

You may record documents in person or by mail

If recording in person, bring the original document or a certified copy of an original document to the:

Recorder Division
555 County Center, First Floor
Redwood City, CA 94063 
Monday – Friday from 8:00 a.m. to 5:00 p.m., excluding holidays

If your document meets all of the requirements and you pay the proper fees, your document will be recorded while you wait. 

Overview

Recording Requirements

When a document is presented to our office for recording, it is only examined for “recording requirements” and not for its correctness or legal sufficiency. Although we would like to give you as much information as possible, under California law, we are prohibited from providing any legal advice. (BPC 6125) This includes advising what document to record, providing any legal forms and assisting with the preparation of any legal documents.  It is recommended that you seek assistance from an attorney or authorized individual.

Overview

Documentary Transfer Tax

The Documentary Transfer Tax is due on conveyances of real property when the consideration OR the fair market value exceeds $100, unless an applicable statutory tax exemption is cited. The transfer tax is based on the purchase price or the fair market value, levied at the rate of 55 cents per $500, or fraction thereof. That number equates to $1.10 for every thousand dollars of value. The value of existing liens or encumbrances already of record which are assumed by the new owner/buyer on the property can be deducted before the transfer tax is computed.

Overview

Obtain a Copy of Recorded Documents

There are 2 ways to obtain a copy of a recorded document:

In Person

Visit our office at: 
555 County Center, 1st floor
Redwood City, CA 94063
 
Monday – Friday from 8:00 a.m. to 5:00 p.m., excluding holidays
and use one of our public terminals to locate the document. 

Acceptable forms of payment: Visa, MasterCard, preprinted check or cash (exact change).

By Mail 

Obtain the necessary information listed below to submit your written request by accessing our Online Grantee/Grantor Database and include the information on your written request:

  • Name(s) of the parties involved (Grantee/Grantor)
  • Document type (Grant Deed, Lien, Reconveyance, etc.)
  • Date the document was recorded
  • Recording number of the document