Recorder Services

Overview

Recorder Services

The County Clerk-Recorder maintains the official archive of legally recordable transactions or events. Legally recordable transactions include:

  • Deeds and maps relating to real property sales;
  • Commercial financing statements;
  • Mechanic’s liens;
  • and many other document types.
Overview

How to Record a Document

You may record documents by mail, Fed-Ex or UPS.

If your document meets all of the requirements and you pay the proper fees, your document will be recorded while you wait. 

Overview

Recording Requirements

When a document is presented to our office for recording, it is only examined for “recording requirements” and not for its correctness or legal sufficiency. Although we would like to give you as much information as possible, under California law, we are prohibited from providing any legal advice. (BPC 6125) This includes advising what document to record, providing any legal forms and assisting with the preparation of any legal documents.  It is recommended that you seek assistance from an attorney or authorized individual.

Overview

Documentary Transfer Tax

The Documentary Transfer Tax is due on conveyances of real property when the consideration OR the fair market value exceeds $100, unless an applicable statutory tax exemption is cited. The transfer tax is based on the purchase price or the fair market value, levied at the rate of 55 cents per $500, or fraction thereof. That number equates to $1.10 for every thousand dollars of value. The value of existing liens or encumbrances already of record which are assumed by the new owner/buyer on the property can be deducted before the transfer tax is computed.

Overview

Obtain a Copy of Recorded Documents

The County Clerk-Recorder Division is open to the public on a limited, by appointment only basis. Click for details

By Mail 

Obtain the necessary information listed below to submit your written request by accessing our Online Grantee/Grantor Database and include the information on your written request:

  • Name(s) of the parties involved (Grantee/Grantor)
  • Document type (Grant Deed, Lien, Reconveyance, etc.)
  • Date the document was recorded
  • Recording number of the document

Fees are based on the number of pages per document. The page count can be determined by accessing our Online Grantee/Grantor Database.

Acceptable forms of payment: Preprinted check drawn from a U.S.A. bank, money order or cashier’s check, made payable to San Mateo County Clerk-Recorder.

Mail request, payment and self-addressed stamped envelope to:

San Mateo County Assessor Clerk-Recorder
Attn: Customer Service Desk
555 County Center, 1st Floor
Redwood City, CA 94063