Obtain a Copy of Recorded Documents


Obtain a Copy of Recorded Documents

There are 2 ways to obtain a copy of a recorded document:

In Person

Visit our office at: 
555 County Center, 1st floor
Redwood City, CA 94063
Monday – Friday from 8:00 a.m. to 5:00 p.m., excluding holidays
and use one of our public terminals to locate the document. 

Acceptable forms of payment: Visa, MasterCard, preprinted check or cash (exact change).

By Mail 

Obtain the necessary information listed below to submit your written request by accessing our Online Grantee/Grantor Database and include the information on your written request:

  • Name(s) of the parties involved (Grantee/Grantor)
  • Document type (Grant Deed, Lien, Reconveyance, etc.)
  • Date the document was recorded
  • Recording number of the document

Fees are based on the number of pages per document. The page count can be determined by accessing our Online Grantee/Grantor Database.

Acceptable forms of payment: Preprinted check drawn from a U.S.A. bank, money order or cashier’s check, made payable to San Mateo County Clerk-Recorder.

Mail request, payment and self-addressed stamped envelope to:

San Mateo County Assessor Clerk-Recorder
Attn: Customer Service Desk
555 County Center, 1st Floor
Redwood City, CA 94063 


Fees for Copy of Recorded Document

Definition and fees for the 3 types of copies that can be obtained:

Regular/Recorded Copy – a photocopy of the recorded document

  • $5 for the 1st page of each document
  • $1 for each additional page of the same document

Certified Copy – a regular copy of the recorded document that is certified (signed, dated and sealed) by the Recorder to be a true and correct copy of the original

  • $5 for the certification, in addition to the regular copy fees

Conformed Copy – a copy or duplicate original of the document with a conformed label affixed to it. The copy or duplicate original must be provided by you; the conformed label, containing recording details, is provided by the Recorder.

  • $10 per copy