Notary Services

Overview

Notary Services

A notary public is a public official who performs valuable services to the legal, business, financial and real estate communities by certifying or witnessing signatures on official documents. The Clerk Division of San Mateo County does not offer notary public services.

San Mateo County Clerk-Recorder does offer three services for notary public officials: Notary Public Oath and Bond, Notary Signature Verification and Notary Journal Return.

Notary Public Oath and Bond

In Person

Bring the following items with you:

  • Original Notary Public bond
  • Original Commission
  • Two completed but unsigned oath of office forms
  • Valid California Driver License
  • Filing Fee of $42

By Mail

Mail the following items:

  • Two original completed, signed and notarized Oath of Office forms. 
  • The Notary Public who administered the oath must complete the “For Persons Filing by Mail” section.
  • Original Bond
  • Copy of the Commission
  • Cover letter with your name and address
  • Filing Fee of $42

Be sure to submit your oath of office and notary bond within 30 calendar days of your commission’s starting date. The recorded bond will be returned to you by mail within six (6) to eight (8) weeks. 

Mail items to:

San Mateo County Assessor-County Clerk-Recorder’s Office
Attn: Special Services
555 County Center 1st Floor
Redwood City CA 94063

Notary Signature Verification

Verification of a notary can only be done by the county clerk’s office in the county in which the notary is commissioned. This is indicated on the notary stamp. Only documents containing a JURAT or ACKNOWLEDGMENT can be authenticated. Notary signature verification is for notary public signature only and does not validate the information within the document.

Authentication Certificate (Apostille) Information – click here

Notary Signature authentication service is available in person or by mail in the clerk’s office. 

Bring or mail the notarized document to:

San Mateo County Assessor-County Clerk-Recorder’s Office
Attn: Special Services
555 County Center 1st Floor
Redwood City CA 94063

The seal must clearly show the name of the notary, commission number and date of expiration. All seals and signatures must be original and legible.

When mailing, please provide a self-addressed stamped envelope with check payable to San Mateo County Clerk.

First signature cost is $12 and each additional signature by same notary is $5/each.

Notary Journal Return

If any notary public resigns, is disqualified, removed from office, or allows his or her appointment to expire without obtaining reappointment within 30 days, all notarial records and papers shall be delivered within 30 days to the clerk of the county in which the notary public’s current official oath of office is on file. If the notary public willfully fails or refuses to deliver all notarial records and papers to the county clerk within 30 days, the person is guilty of a misdemeanor and shall be personally liable for damages to any person injured by that action or inaction.

In the case of the death of a notary public, the personal representative of the deceased shall promptly notify the Secretary of State of the death of the notary public and shall deliver all notarial records and papers of the deceased to the clerk of the county in which the notary public’s official oath of office is on file.

After 10 years from the date of deposit with the county clerk, if no request for, or reference to such records has been made, they may be destroyed upon order of court.

Notary Journal Return is available in person or by mail in the Clerk’s office. 

Bring or mail all the Notary Journal and completed Receipt of Returned Notary Journals to:

San Mateo County Assessor-County Clerk-Recorder’s Office
Attn: Special Services
555 County Center 1st Floor
Redwood City CA 94063

Please be sure to complete the following information needed in the Receipt of Returned Notary Journals:

  • Notary name
  • Notary address and phone number
  • Notary commission number
  • Expiration date of commission
  • Indicate the number of journals surrendered

When mailing, please provide a self-addressed stamped envelope so we can return the Notary Journal Receipt form.

For more detail on Notary Public, visit California Secretary of State Notary Public and Authentications.