Document Standard Guidelines

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Document Size

Paper sheets 8 1/2″ x 11″ in size are the standard size for recordable documents. (Government Code Section 27361.5). Larger page sizes, up to a maximum of 8 1/2″ x 14″, may be recorded. If any portion of the document is not the standard size, an additional fee of $3 per page will be applied to every page of the document (GC 27361). Sheets larger than 8 1/2″ x 14″ cannot be recorded.

Paper Quality

White, 16 lb. bond paper is preferred. Heavier paper is acceptable.

Print Requirements

All print on white paper is preferred. Type on the first page must be a minimum of 10 points in size. On subsequent pages, 8-point type is preferred, except where other requirements are established by statute.

Top-of-Page Requirements

  • The right-hand 5” of the top 2 1/2″ of the first page must be kept clear for the Recorder’s use. (GC 27361.6)
  • The left-hand 3 1/2″ of the top 2 1/2″ of the first page is to be used by the public for the return mailing address and identification of the person requesting the recording. (GC 27361.6)
  • If the document does not comply with the foregoing top-of-page requirements, a separate coversheet  (Recording Cover Sheet) shall be attached to the front of the document.  This cover sheet is now considered the first page of the document. (GC 27361.6)

Margins

A page margin of at least 1/2″ wide on both sides of the page is required on all pages. (GC 27361.6)

Document Title

The document title shall appear on the first page, immediately below the spaces reserved for the return address and the Recorder. The space reserved for the return address and the Recorder’s use is an area 2 1/2″ deep extending the full width of the top of the page. (GC 27324)

Exhibits

Should be on separate pages and properly marked.

Additional First Page Information

The tax statement address goes on the bottom of the first page of deeds. (GC 27321.5)